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TCWF staff had the responsibility of managing the overall Initiative. This included the day-to-day management of grants, as well as overseeing the planning of the annual conference for grantees and convenings of the VPI advisory committee. Staff was also responsible for monitoring the evaluations of the Initiative.

The annual conference provided an opportunity for grantees to develop and strengthen skills, share lessons and promote collaboration between and across organizations and components of the Initiative. The annual conference was a yearly opportunity for the Foundation to facilitate purposeful interaction among the components of the VPI to help strengthen the overall impact of the Initiative.

The role of the Advisory Committee was to provide technical assistance, guidance and advice to TCWF about the goals, strategies and activities of the VPI, with a particular focus on the policy programs of the Initiative. The Advisory Committee was convened twice yearly throughout the course of the VPI.

The evaluation of the VPI included an evaluation completed at the midpoint by Stanford University, Rand Corporation, and Johns Hopkins Injury Prevention Center. The evaluation was designed to provide timely information to the staff and Board to assist in decisions over changes within the VPI, as well as to measure the effectiveness of the interventions utilized by grantees. The evaluation was designed to not only determine the effectiveness of each Initiative component, but also to develop an understanding of how the components interacted and reinforced each other. The evaluation reports from the first five years provided useful data and valuable insights; however, the evaluation failed to adequately capture the "stories" of the VPI and the grantees. To complement the evaluation results from the first five years, TCWF awarded five grants intended to document the more qualitative aspects of the Community Action Grants Program, the Leadership Program and the Policy Program, as well as an objective history of the overall Initiative. In addition, a grant was made to produce a video that captured the experience of VPI grantees.

Although staff were not the technical assistance (TA) providers, staff at the Foundation were charged with identifying grantees able to assess the needs of grantees in the CAG Program and managing the delivery of TA to grantees. Technical assistance was designed to build the capacity of individuals and organizations involved in the VPI.